k-Purchase provides a software platform to create and manage purchasing requests, approvals, and purchase orders – and record orders as they are received. We configure each district’s solution to support its rules for who can initiate purchasing requests, who can approve requests, and the corresponding approval paths.
The platform is cloud-based, eliminates paperwork, and requires no software or technical integration. And, even if you already have a requisition platform, you will benefit from our purchasing support.
Once your staff has researched the items it wants to purchase, the orders are processed through 5 easy steps that:
- Cut purchasing administrative time by over 70%.
- Streamline purchasing – from requisition, to delivery, to payment.
- Increase the accountability and transparency of expenditures.
Step 1: Request. Allows the quick and easy entry of items for a purchase request, using data entry or – if the items are found in the Marketplace – with a simple click of a mouse to send a requisition for approval.
Step 2: Approve. Requests and notifications are electronically routed for approval. Logic can be applied to cover virtually any approval rules that an organization may have, including multiple person or dollar-oriented thresholds.
Step 3: Purchase. After final approval, a PO is automatically generated and sent directly to vendors, thereby eliminating the need to manually create a PO, and then stand at a fax machine, or mail all of the paperwork, or make multiple phone calls.
Step 4: Receive. Once an item is tagged as “received,” a “Receive Report” is automatically delivered to Accounts Payable. No more searching for paperwork or tracking people down to find out if items have been delivered. Invoices can be paid with confidence!
Step 5: Accounting. Purchase order data can be exported for accounting.